Legal & Governance
Privacy Policy
YALI Alumni Association of Ghana (YAAG) • Official Digital Platform Privacy Policy
1. Introduction
The YALI Alumni Association of Ghana (YAAG) ("YAAG", "we", "our", or "us") is committed to protecting the privacy and personal information of our members, partners, volunteers, donors, website visitors, and everyone who interacts with our digital platforms.
This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you visit or use our website (https://yalialumnighana.org), register as a member, participate in our programmes, attend events, make donations, or engage with any of our online services or mobile applications.
This Privacy Policy has been developed in accordance with the Data Protection Act, 2012 (Act 843) of Ghana and reflects internationally recognized data protection principles.
By accessing or using our website and digital services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and processing of your personal information as described herein.
2. Information We Collect
Depending on how you interact with our website and services, we may collect the following categories of information:
Personal Information
- • Full Name
- • Email Address
- • Telephone Number
- • Residential Address
- • Region and District
- • Gender
- • Date of Birth (where applicable)
- • Occupation & Organization
- • Professional Biography
- • Profile Photograph
- • Social Media Profiles
Membership Information
When registering as a YAAG member:
- • YALI Programme Information
- • Fellowship Centre
- • Fellowship Year/Cohort
- • Leadership Experience
- • Professional Expertise
- • Volunteer Interests
- • Membership Status
Event Information
For conferences, workshops, webinars and events:
- • Registration Information
- • Attendance Records
- • Emergency Contact Information
- • Dietary Preferences (where applicable)
- • Certificates Issued
- • Event Participation History
Technical Information
Automatically collected upon visiting:
- • IP Address
- • Browser Type & Operating System
- • Device Information
- • Pages Visited & Time Spent
- • Referral Source
- • Date and Time of Visits
3. Cookies
Our website uses cookies and similar technologies to:
- Improve website performance
- Enhance user experience
- Remember user preferences
- Maintain secure login sessions
- Analyse website traffic
- Improve our services
You may disable cookies through your browser settings. Please note that some website features may not function properly if cookies are disabled.
4. How We Use Your Information
We use your personal information to:
- ✓ Process membership applications
- ✓ Maintain the YAAG alumni database
- ✓ Verify membership information
- ✓ Communicate news and updates
- ✓ Send newsletters and announcements
- ✓ Register participants for events
- ✓ Manage conferences & training
- ✓ Respond to enquiries
- ✓ Facilitate alumni networking
- ✓ Coordinate volunteer opportunities
- ✓ Process donations
- ✓ Improve our website and services
- ✓ Conduct surveys and research
- ✓ Produce anonymized statistics
- ✓ Comply with legal obligations
- ✓ Protect security and system integrity
5. Legal Basis for Processing
We process your personal information where:
- • Consent: You have provided your explicit consent.
- • Service Delivery: Processing is necessary to provide services you have requested.
- • Legal Obligation: Processing is required by applicable laws in Ghana.
- • Legitimate Interests: Processing supports the legitimate interests of YAAG while respecting your fundamental rights and freedoms.
6. Information Sharing
YAAG respects your privacy and does not sell, rent, or trade your personal information.
Your information may be shared only with:
- Authorized YAAG officers and administrators
- Approved technology and hosting providers
- Event partners where strictly necessary
- Payment service providers
- Government agencies where required by law
All third parties engaged by YAAG are bound by contract to maintain appropriate confidentiality and security standards.
7. Data Security
We employ appropriate technical and organisational measures to safeguard your personal information, including:
While we strive to protect your personal information, no electronic transmission or storage system is completely secure. We therefore cannot guarantee absolute security.
8. Data Retention
We retain personal information only for as long as necessary to:
- Maintain alumni membership records
- Deliver programmes and services
- Meet legal and regulatory obligations
- Resolve disputes
- Support financial and audit requirements
- Maintain historical organisational records
When personal information is no longer required, it is securely deleted or anonymised.
9. Your Rights
In accordance with the Data Protection Act, 2012 (Act 843) of Ghana, you have the right to:
- ✓ Request access to your personal information
- ✓ Correct inaccurate or incomplete information
- ✓ Update your personal profile
- ✓ Withdraw consent where applicable
- ✓ Object to certain processing activities
- ✓ Request deletion of your personal information where legally permissible
- ✓ Request restriction of processing
- ✓ Lodge a complaint with the Data Protection Commission of Ghana
10. Children's Privacy
YAAG's services are intended primarily for adults and alumni of the Young African Leaders Initiative (YALI). We do not knowingly collect personal information from individuals under the age of 18 years. If such information is identified, it will be promptly deleted.
11. Third-Party Websites
Our website may contain links to external websites operated by third parties. YAAG is not responsible for the privacy practices, security, or content of external websites. Users are encouraged to review the privacy policies of any third-party websites they visit.
12. International Data Transfers
Where personal information is processed outside Ghana through trusted cloud hosting providers or technology partners, YAAG will ensure that appropriate safeguards are implemented to protect your information in accordance with applicable data protection laws.
13. Changes to this Privacy Policy
YAAG may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or operational practices. Any updates will be published on this page together with the revised "Last Updated" date. Continued use of our website after changes have been published constitutes acceptance of the updated Privacy Policy.
14. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact:
YALI Alumni Association of Ghana (YAAG)
Website: https://yalialumnighana.org
If you believe your personal information has not been handled in accordance with the law, you also have the right to lodge a complaint with:
Data Protection Commission (Ghana)
Website: https://www.dataprotection.org.gh
Consent
By accessing, registering on, or using the YALI Alumni Association of Ghana (YAAG) website and mobile applications, you acknowledge that you have read, understood, and agreed to this Privacy Policy. You consent to the collection, processing, storage, and use of your personal information as described in this Policy and in accordance with the Data Protection Act, 2012 (Act 843) of Ghana.